Verantwoordelijkheden en afspraken/en - Bewerkingsoverzicht

Bart Magnus op 12 jun 2024 om 13:46

2024-06-12T13:46:46Z

← Oudere versie		Versie van 12 jun 2024 13:46
Regel 46:		Regel 46:
	* making back-ups.		* making back-ups.

	Organise an annual [[~~Organiseer een~~ digitale opruimdag of trash day/en\|(digital) cleaning or '''trash''' day]]. Appoint someone to be responsible for preparing this day and maintaining an overview of the cleaning activities.		Organise an annual [[Een digitale opruimdag of trash day/en\|(digital) cleaning or '''trash''' day]]. Appoint someone to be responsible for preparing this day and maintaining an overview of the cleaning activities.

	==Digitisation==		==Digitisation==

Bart Magnus op 12 jun 2024 om 13:44

2024-06-12T13:44:48Z

← Oudere versie		Versie van 12 jun 2024 13:44
Regel 46:		Regel 46:
	* making back-ups.		* making back-ups.

	Organise an annual [[Organiseer een digitale opruimdag of ~~trashday~~/en\|(digital) cleaning or '''trash''' day]]. Appoint someone to be responsible for preparing this day and maintaining an overview of the cleaning activities.		Organise an annual [[Organiseer een digitale opruimdag of trash day/en\|(digital) cleaning or '''trash''' day]]. Appoint someone to be responsible for preparing this day and maintaining an overview of the cleaning activities.

	==Digitisation==		==Digitisation==

Bart Magnus: Nieuwe pagina aangemaakt met '
Good archive and collection management requires clear agreements and designated managers – while also treating it as a shared responsibility.
In...'

2024-04-19T12:34:59Z

Nieuwe pagina aangemaakt met '<blockquote> Good archive and collection management requires clear agreements and designated managers – while also treating it as a shared responsibility.<br> In...'

← Oudere versie		Versie van 19 apr 2024 12:34
Regel 1:		Regel 1:
	<languages />~~<div lang="nl" dir="ltr" class="mw-content-ltr">~~		<languages /><blockquote>
	<blockquote>		Good archive and collection management requires clear agreements and designated managers – while also treating it as a shared responsibility.<br>
	~~Een goede archief- en collectiezorg vereist duidelijke afspraken en het aanduiden van verantwoordelijken. Tegelijk moet de archief- en collectiezorg als een gedeelde verantwoordelijkheid gezien worden~~.<br>		In this article, you’ll learn:
	In ~~deze tool leer je het volgende~~:		* What is the importance of making good agreements for managing your archive or collection?
	* ~~Wat~~ is ~~het belang van het maken van goede afspraken voor het beheer van je archief~~ of ~~de collectie~~?		* What agreements need to be made?
	* ~~Welke afspraken moeten er gemaakt worden~~?		* What is the importance of appointing someone who is ultimately responsible for managing your archive or collection?
	* ~~Wat~~ is ~~het belang van het aanduiden van een eindverantwoordelijke voor het beheer van je archief~~ of ~~collectie~~?
	</blockquote>		</blockquote>
	~~</div>~~

	Archive and collection management is the responsibility of everyone who is actively involved with the organisation. Make sure this is a '''shared responsibility''' for all (internal and external) employees, draw up clear agreements and set responsibilities. How you do this, and with whom, depends on your work, but it’s important that you communicate it properly with all employees and stakeholders, and that agreements are also clearly noted down.		Archive and collection management is the responsibility of everyone who is actively involved with the organisation. Make sure this is a '''shared responsibility''' for all (internal and external) employees, draw up clear agreements and set responsibilities. How you do this, and with whom, depends on your work, but it’s important that you communicate it properly with all employees and stakeholders, and that agreements are also clearly noted down.
Regel 48:		Regel 46:
	* making back-ups.		* making back-ups.

	~~<div class="mw-translate-fuzzy">~~
	Organise an annual [[Organiseer een digitale opruimdag of trashday/en\|(digital) cleaning or '''trash''' day]]. Appoint someone to be responsible for preparing this day and maintaining an overview of the cleaning activities.		Organise an annual [[Organiseer een digitale opruimdag of trashday/en\|(digital) cleaning or '''trash''' day]]. Appoint someone to be responsible for preparing this day and maintaining an overview of the cleaning activities.
	~~</div>~~

	==Digitisation==		==Digitisation==

FuzzyBot: Bijgewerkt vanwege een nieuwe basisversie van de bronpagina

2023-12-01T11:52:05Z

Bijgewerkt vanwege een nieuwe basisversie van de bronpagina

← Oudere versie		Versie van 1 dec 2023 11:52
Regel 1:		Regel 1:
	<languages /><div lang="nl" dir="ltr" class="mw-content-ltr">		<languages /><div lang="nl" dir="ltr" class="mw-content-ltr">
	<blockquote>		<blockquote>
	Een goede archief- en collectiezorg vereist duidelijke afspraken en het aanduiden van verantwoordelijken. Tegelijk moet de archief- en collectiezorg als een gedeelde verantwoordelijkheid gezien worden.		Een goede archief- en collectiezorg vereist duidelijke afspraken en het aanduiden van verantwoordelijken. Tegelijk moet de archief- en collectiezorg als een gedeelde verantwoordelijkheid gezien worden.<br>
	<~~/div>~~

	~~<div lang="nl" dir="ltr" class="mw-content-ltr"~~>
	In deze tool leer je het volgende:		In deze tool leer je het volgende:
	* Wat is het belang van het maken van goede afspraken voor het beheer van je archief of de collectie?		* Wat is het belang van het maken van goede afspraken voor het beheer van je archief of de collectie?

FuzzyBot: Bijgewerkt vanwege een nieuwe basisversie van de bronpagina

2023-12-01T11:43:42Z

Bijgewerkt vanwege een nieuwe basisversie van de bronpagina

@@ Regel 1: / Regel 1: @@
-<languages />Archive and collection management is the responsibility of everyone who is actively involved with the organisation. Make sure this is a '''shared responsibility''' for all (internal and external) employees, draw up clear agreements and set responsibilities. How you do this, and with whom, depends on your work, but it’s important that you communicate it properly with all employees and stakeholders, and that agreements are also clearly noted down.
+<languages /><div lang="nl" dir="ltr" class="mw-content-ltr">
 Appoint a '''manager''' for the archive and collections, so that there’s a single, central point of contact who maintains an overview of the archive and collection management. This doesn’t mean they need to do everything themselves. Draw up clear agreements with colleagues and appoint individuals to be responsible for specific tasks. [[File:Alex Morgan (37339480941).jpg|thumb|Jamie Smed from Cincinnati, Ohio, [https://creativecommons.org/licenses/by/2.0 CC BY 2.0], via Wikimedia Commons]]
@@ Regel 38: / Regel 51: @@
 * making back-ups.
 Organise an annual [[Organiseer een digitale opruimdag of trashday/en|(digital) cleaning or '''trash''' day]]. Appoint someone to be responsible for preparing this day and maintaining an overview of the cleaning activities.
 ==Digitisation==

Bart Magnus op 4 jan 2023 om 13:07

2023-01-04T13:07:41Z

← Oudere versie		Versie van 4 jan 2023 13:07
Regel 1:		Regel 1:
	<languages />Archive and collection management is the responsibility of everyone who is actively involved with the organisation. Make sure this is a '''shared responsibility''' for all (internal and external) employees, draw up clear agreements and set responsibilities. How you do this, and with whom, depends on your work, but it’s important that you communicate it properly with all employees and stakeholders, and that agreements are also clearly noted down.		<languages />Archive and collection management is the responsibility of everyone who is actively involved with the organisation. Make sure this is a '''shared responsibility''' for all (internal and external) employees, draw up clear agreements and set responsibilities. How you do this, and with whom, depends on your work, but it’s important that you communicate it properly with all employees and stakeholders, and that agreements are also clearly noted down.

	~~<div class="mw-translate-fuzzy">~~
	Appoint a '''manager''' for the archive and collections, so that there’s a single, central point of contact who maintains an overview of the archive and collection management. This doesn’t mean they need to do everything themselves. Draw up clear agreements with colleagues and appoint individuals to be responsible for specific tasks. [[File:Alex Morgan (37339480941).jpg\|thumb\|Jamie Smed from Cincinnati, Ohio, [https://creativecommons.org/licenses/by/2.0 CC BY 2.0], via Wikimedia Commons]]		Appoint a '''manager''' for the archive and collections, so that there’s a single, central point of contact who maintains an overview of the archive and collection management. This doesn’t mean they need to do everything themselves. Draw up clear agreements with colleagues and appoint individuals to be responsible for specific tasks. [[File:Alex Morgan (37339480941).jpg\|thumb\|Jamie Smed from Cincinnati, Ohio, [https://creativecommons.org/licenses/by/2.0 CC BY 2.0], via Wikimedia Commons]]
	~~</div>~~


Regel 40:		Regel 38:
	* making back-ups.		* making back-ups.

	Organise an annual (digital) cleaning or '''trash''' day. Appoint someone to be responsible for preparing this day and maintaining an overview of the cleaning activities.		Organise an annual [[Organiseer een digitale opruimdag of trashday/en\|(digital) cleaning or '''trash''' day]]. Appoint someone to be responsible for preparing this day and maintaining an overview of the cleaning activities.

	==Digitisation==		==Digitisation==

Bart Magnus op 7 okt 2021 om 10:35

2021-10-07T10:35:29Z

← Oudere versie		Versie van 7 okt 2021 10:35
Regel 2:		Regel 2:

	<div class="mw-translate-fuzzy">		<div class="mw-translate-fuzzy">
	Appoint a '''manager''' for the archive and collections, so that there’s a single, central point of contact who maintains an overview of the archive and collection management. This doesn’t mean they need to do everything themselves. Draw up clear agreements with colleagues and appoint individuals to be responsible for specific tasks. [[File:Alex Morgan (37339480941).jpg\|thumb]]		Appoint a '''manager''' for the archive and collections, so that there’s a single, central point of contact who maintains an overview of the archive and collection management. This doesn’t mean they need to do everything themselves. Draw up clear agreements with colleagues and appoint individuals to be responsible for specific tasks. [[File:Alex Morgan (37339480941).jpg\|thumb\|Jamie Smed from Cincinnati, Ohio, [https://creativecommons.org/licenses/by/2.0 CC BY 2.0], via Wikimedia Commons]]
	</div>		</div>

FuzzyBot: Bijgewerkt vanwege een nieuwe basisversie van de bronpagina

2021-09-17T13:25:03Z

Bijgewerkt vanwege een nieuwe basisversie van de bronpagina

← Oudere versie		Versie van 17 sep 2021 13:25
Regel 1:		Regel 1:
	<languages />Archive and collection management is the responsibility of everyone who is actively involved with the organisation. Make sure this is a '''shared responsibility''' for all (internal and external) employees, draw up clear agreements and set responsibilities. How you do this, and with whom, depends on your work, but it’s important that you communicate it properly with all employees and stakeholders, and that agreements are also clearly noted down.		<languages />Archive and collection management is the responsibility of everyone who is actively involved with the organisation. Make sure this is a '''shared responsibility''' for all (internal and external) employees, draw up clear agreements and set responsibilities. How you do this, and with whom, depends on your work, but it’s important that you communicate it properly with all employees and stakeholders, and that agreements are also clearly noted down.

			<div class="mw-translate-fuzzy">
	Appoint a '''manager''' for the archive and collections, so that there’s a single, central point of contact who maintains an overview of the archive and collection management. This doesn’t mean they need to do everything themselves. Draw up clear agreements with colleagues and appoint individuals to be responsible for specific tasks. [[File:Alex Morgan (37339480941).jpg\|thumb]]		Appoint a '''manager''' for the archive and collections, so that there’s a single, central point of contact who maintains an overview of the archive and collection management. This doesn’t mean they need to do everything themselves. Draw up clear agreements with colleagues and appoint individuals to be responsible for specific tasks. [[File:Alex Morgan (37339480941).jpg\|thumb]]
			</div>

Bart Magnus op 17 sep 2021 om 13:20

2021-09-17T13:20:35Z

← Oudere versie		Versie van 17 sep 2021 13:20
Regel 1:		Regel 1:
	<languages />Archive and collection management is the responsibility of everyone who is actively involved with the organisation. Make sure this is a '''shared responsibility''' for all (internal and external) employees, draw up clear agreements and set responsibilities. How you do this, and with whom, depends on your work, but it’s important that you communicate it properly with all employees and stakeholders, and that agreements are also clearly noted down.		<languages />Archive and collection management is the responsibility of everyone who is actively involved with the organisation. Make sure this is a '''shared responsibility''' for all (internal and external) employees, draw up clear agreements and set responsibilities. How you do this, and with whom, depends on your work, but it’s important that you communicate it properly with all employees and stakeholders, and that agreements are also clearly noted down.

	Appoint a '''manager''' for the archive and collections, so that there’s a single, central point of contact who maintains an overview of the archive and collection management. This doesn’t mean they need to do everything themselves. Draw up clear agreements with colleagues and appoint individuals to be responsible for specific tasks.		Appoint a '''manager''' for the archive and collections, so that there’s a single, central point of contact who maintains an overview of the archive and collection management. This doesn’t mean they need to do everything themselves. Draw up clear agreements with colleagues and appoint individuals to be responsible for specific tasks. [[File:Alex Morgan (37339480941).jpg\|thumb]]


	Make sure that all agreements are adhered to consistently.		Make sure that all agreements are adhered to consistently.

Bart Magnus: Nieuwe pagina aangemaakt met '==Discarding and keeping== * Determine who will remove '''duplicates and harmful materials''' from the archive and collections, and when this needs to be done. * Se...'

2021-03-25T11:18:30Z

Nieuwe pagina aangemaakt met '==Discarding and keeping== * Determine who will remove '''duplicates and harmful materials''' from the archive and collections, and when this needs to be done. * Se...'

Nieuwe pagina

<languages />Archive and collection management is the responsibility of everyone who is actively involved with the organisation. Make sure this is a '''shared responsibility''' for all (internal and external) employees, draw up clear agreements and set responsibilities. How you do this, and with whom, depends on your work, but it’s important that you communicate it properly with all employees and stakeholders, and that agreements are also clearly noted down.

Appoint a '''manager''' for the archive and collections, so that there’s a single, central point of contact who maintains an overview of the archive and collection management. This doesn’t mean they need to do everything themselves. Draw up clear agreements with colleagues and appoint individuals to be responsible for specific tasks.

Make sure that all agreements are adhered to consistently.

Below you will find an '''overview of possible agreements and responsibilities''' that you can draw up to guarantee good archive and collection management. This list is not exhaustive and is intended for inspiration purposes only.

==Vision==
* Clearly establish '''where and how''' you’re going to store your archive and collections.
* '''Document''' decisions, actions and problems relating to archive and collection management, so that no information about any actions becomes lost. Let your employees know about these documents and where they can be found.
* Agree '''when''' documents and objects are to be included in the archive.

==Organising and describing==
* Make agreements about how to '''organise''' your physical and digital archive. This ensures that all employees know where they need to classify their documents so they can be found more easily.
* Make agreements about which employees are allowed to modify the '''folder structure''', and from what level in the digital structure they can create their own folders. Also define how folders and files should be named, so that this is clear for everyone.
* Determine which physical documents and objects are stored in which '''location''', and make sure this is done consistently.

==Discarding and keeping==
* Determine who will remove '''duplicates and harmful materials''' from the archive and collections, and when this needs to be done.
* Set '''storage periods''' for your archive. Which components want/need storing permanently, and which don’t? How long do you want/need to store the documents that are not stored permanently?
* Define what needs to happen when you have both a paper and a digital version of the same document: do you only save the digital or physical version, or both?

==Storing content==
* Inform all employees about what proper storage of your archive and collections entails.
* Make agreements for an annual '''inspection''' of the archive/collection to check for damage (e.g. mould, pests, moisture...).
* Make agreements about how archive items can be looked up for internal use.
* Archive items are not normally loaned out in principle. But if they are, draw up a contract that lists the archive or collection pieces, and states how long they are being borrowed for and by whom.
* Documents and/or objects that are duplicates or which do not need to be stored in the long term can be loaned out, given away or sold. Make clear agreements about this and set conditions.

==Digital storage==
Make '''clear and unambiguous agreements''' for:
* file formats used;
* folder structure and use;
* document naming and version management;
* saving emails;
* making back-ups.

Organise an annual (digital) cleaning or '''trash''' day. Appoint someone to be responsible for preparing this day and maintaining an overview of the cleaning activities.

==Digitisation==
Make agreements for:
* '''what''' is digitised;
* '''how''' digitisation takes place (internally or externally, technical specifications, delivery method);
* how '''metadata''' is added to the items.

==Rights==
* Make clear agreements with employees and external stakeholders about '''copyrights''' with regard to (re-)using archive content from the moment it is created. Investigate whether this can be included in a '''contract'''.
* Document the archive content’s '''rights status and rightsholders''' from the moment of creation.

==Providing visibility==
Make agreements about how your archive and/or collections are displayed.

[[Categorie: 1. Visie/en]]
[[Categorie:Primaire Tools/en]]

Verantwoordelijkheden en afspraken/en - Bewerkingsoverzicht

Bart Magnus op 12 jun 2024 om 13:46

Bart Magnus op 12 jun 2024 om 13:44

Bart Magnus: Nieuwe pagina aangemaakt met ' Good archive and collection management requires clear agreements and designated managers – while also treating it as a shared responsibility. In...'

FuzzyBot: Bijgewerkt vanwege een nieuwe basisversie van de bronpagina

FuzzyBot: Bijgewerkt vanwege een nieuwe basisversie van de bronpagina

Bart Magnus op 4 jan 2023 om 13:07

Bart Magnus op 7 okt 2021 om 10:35

FuzzyBot: Bijgewerkt vanwege een nieuwe basisversie van de bronpagina

Bart Magnus op 17 sep 2021 om 13:20

Bart Magnus: Nieuwe pagina aangemaakt met '==Discarding and keeping== * Determine who will remove '''duplicates and harmful materials''' from the archive and collections, and when this needs to be done. * Se...'

Bart Magnus: Nieuwe pagina aangemaakt met '
Good archive and collection management requires clear agreements and designated managers – while also treating it as a shared responsibility.
In...'