Translations:De ontwikkeling van een logische mappenstructuur in Netwerk Aalst/11/en
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Preparation
- A member of staff was allocated as a contact point and as the person responsible for the digital *archive and the trash day.
- A date was agreed well in advance. All staff were able to put the date in their diary and make themselves available on that day to concentrate exclusively on the trash day.
The new folder structure was optimised.
- A list was made in Excel to include all folders from the older server structure. The Netwerk staff put their name on the folders in which they had been working. On the trash day they will in the first instance take responsibility for these folders.
- The archive manager created an action plan for the trash day. This consisted of clear objectives with concrete guidelines about what had to be achieved. That way, everyone knew what was expected of them. You can consult the action plan here (only in Dutch).
- Netwerk decided to put all files from 2012 onwards in the new server structure. The older files would be dealt with at a later date and then transferred to the Aalst Municipal Archives. All staff were able to prepare for this moment by prefixing the file and folder names from before 2012 with the word ‘OLD’. *Those folders and files could then be ignored on the trash day.
- Agreements on the new server structure were established.
- On the day before the Trash Day, a back-up was made using Time Machine (Apple). If any files were accidentally deleted on the trash day, they could be restored from the back-up.