Translations:E-mails archiveren: hoe en waarom?/5/en

There’s little point in keeping the vast majority of emails in our inboxes for the long term. Their value is often very temporary and trivial. But it’s also not uncommon for important agreements to be made via email, or for conversations to occur that are relevant in the long term and for the entire organisation. This could include informal agreements – for example about copyright and usage rights – that aren’t formalised in a contract, or instructions from an artist on how an artwork should be constructed or displayed. In these cases, it’s important that the information doesn’t get locked away in an employee’s personal email account. Confidentiality of correspondence applies here, which means you’re not allowed to simply access a (former) colleague’s mailbox and – as an employer – you also can't store former employees’ mailboxes in their entirety. It is therefore crucial that important emails end up in a logical place in the folder structure, and that your organisation makes clear agreements about this.